Board of Directors
Before becoming a Director:
- Be familiar with the organization’s Vision, Mission, Core Values, Objectives and Programs.
- Gather as much information about the organization as possible.
- Know the legal, moral and ethical obligations of the position you will be assuming.
After becoming a Director:
- Obtain the Bylaws and Regulations, read them thoroughly and know them well. The Bylaws should outline the procedure for meetings, as well as the powers and responsibilities of board members and officers.
- Know your organization’s budget, budget process and financial situation, including who is authorized to sign cheques and in what amount.
- Be certain that the organization is fulfilling its non-profit and tax exempt status.
- Be sure that proper payroll deductions are being made and that these are being forwarded to Canada Revenue Agency. Failure to do this may result in the Directors being personally liable for those amounts.
- Be certain that the organization’s records are audited annually by a reputable firm of chartered accountants.
- Insist on Nominating Committee and Board membership procedures that are written and followed.
- Attend as many meetings as possible, and review the minutes, particularly for board meetings where you were absent. If they should be corrected, make certain that this is done.
- Disclose in writing any conflict of interest, abstain from voting on that issue, and ensure these are recorded in the minutes.
- Insist that all committee meetings are reported at Board meetings, either in oral or written form.
- When you dissent to a motion, be sure it is recorded in the minutes.
- Provide adequate supervision of the organization’s officers and evaluate their performance regularly.
- Insist on the Board having a policy relative to Board volunteer liability.
- Insist the Association purchase Officers’ and Directors’ Liability Insurance.
- Ensure the Association maintains its legal status through the Society’s Act by filing annual reports.
- Be aware of the Hockey Alberta Codes of Conduct and ensure all participants – players, coaches, parents, and officials – are aware of their role and responsibility.
- Ensure that all Coaches, Volunteers, Executive Members and Off-Ice Officials who have direct contact with players have completed a Criminal Record check prior to their appointment to any position.
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